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Submitting NIC Grades

There will always be 2 methods for instructors to submit their final grades as listed below. Choose ONE method.

  1. MyNIC Employee Self Service
    • this is through MyNIC Employee Self-Service portal where instructors manually enter their grades for their course sections
    • Follow the steps found in: Entering Grades through Self-Service – Instructions – PDF Version
  2. Brightspace (NEW!)
    • This is a new service if you use the gradebook in Brightspace – you can ‘push’ your grades to the NIC Colleague system from within Brightspace (and not have to manually do it)
    • Follow the instructions first for releasing your grades: Grading – Releasing your Final Grades in Brightspace – Instructions – PDF Version
    • Then push your grades through exporting: Grading – Exporting your Grades from Brightspace to Colleague – Instructions – PDF Version
    • Using this method would mean that you do no need to manually re-enter the grades you are storing in Brightspace into your Employee Self-Service.


WHAT IS THE DEADLINE TO ENTER MY GRADES?

  • Final grades must be entered or exported to the student information system (Colleague) within seven (7) calendar days after the published final exam date for your course OR the last day of class for the courses that have no final exam.


WHY IS IT IMPORTANT TO SUBMIT GRADES ON TIME?

  • Timely entry of final grades will help the Registrar’s Office identify and support students at risk.
  • It is important that NIC book meetings with students that are in jeopardy of being suspended as per Policy 3-37 Academic Standing and Progression as soon as possible.
  • When grades are submitted late students move forward and buy books and start to attend courses in the next term that they are not eligible to attend.


WHAT IS THE DIFFERENCE BETWEEN DNC AND INC?

Is you have question regarding North Island College’s Grading System please see Policy 4-14.  Grades that typically cause the most confusion for faculty are DNC and INC – see below:

  • DNC (Did Not Complete) – this grade is assigned to the student that does not complete required course work; has stopped attending or communicating with the instructor. These students have also not formally withdrawn from the course by the official withdrawal date.
    • “Did Not Complete” constitutes a failing grade and represents a 0 GPA.
  • INC (Incomplete) – the student is unable to complete a course in the scheduled time due to demonstrated exceptional circumstances. “INC” is a temporary standing applied to a course for a specified period reflected by a specified extended end date.
    • Dean/director approval is required for this status (see below).

Although both a DNC and F grade both represent a 0 GPA on the student’s record, it is important to distinguish between the two. A DNC indicates that the student stopped attending and didn’t finish the course work; whereas, an F represents that the student completed the course work but the assessment of the work was less than 50%.


WHAT IF I HAVE EXCEPTIONAL STUDENT CIRCUMSTANCES?

  • For those students that may have exceptional circumstances  – instructors can apply for an Incomplete standing (INC).
  • The instructor will complete the Incomplete Standing Request form and submit to their dean/director for approval.
  • If the dean/director approves, they will sign the form and submit to the Student Records Office (SRO).
  • SRO will add the INC standing and expiry date to the student record.
  • Instructors will either submit a grade change form to SRO (one form must be submitted for each grade change) prior to the specified extended end date or the standing will automatically change to Did Not Complete (DNC).
  • INC end date is not normally more than three months.


TELL ME ABOUT STRANGE SITUATIONS?

  • Every year we hear about different exceptional circumstances for why grades could not be entered for some students.
  • See the internal document from Registrar email: Grading Support for Strange Situations RO
  • Hopefully this will guide you in what to do when you don’t think you can grade a student by the required grade submission deadline.


QUESTIONS

  • If you have any questions regarding the grading system or entering grades into the system, please reach out to records@nic.bc.ca for support.